For teams tracking assets and supplies across sites
When equipment lives in three buildings and supplies live in five closets, spreadsheets stop telling the truth. MAFM.AI gives every asset a QR code, every stockroom a live count, and every purchase a paper trail.
How does asset lifecycle tracking work?
Every asset gets one record from purchase to disposal: its QR code, maintenance schedule, inspections, warranty, and depreciation, plus a parent when it is part of something bigger.
- Asset registry with categories and tags
- Maintenance scheduling and work orders
- Inspection tracking and certifications
- Warranty and depreciation tracking
- QR code generation for each asset
- Parent/child asset hierarchies
How is stock tracked across multiple sites?
Each stockroom keeps its own count. Count a shelf and enter what came in, and MAFM works out what was used and logs it as consumption, item by item.
- Location-based stock tracking
- Low stock threshold alerts
- Adjustment logging with reasons
- Receiving and transfer tracking
- Offline support with auto-sync
- Barcode and QR scanning
How does the purchasing workflow work?
A requisition is checked against the budget and approved, the purchase order follows from it, and the vendor invoice and the receiving record close the loop.
- Purchase requisitions and approvals
- Purchase order management
- Vendor invoice tracking
- Receiving records
- Cost analysis and reporting
- Budget tracking and alerts
How do our own crews use the QR codes?
Our founders' facilities company tags its own equipment, from floor scrubbers to ladders, with QR codes from this module. A crew member scans the tag to log an inspection or report a fault on the spot, and janitorial supplies in each building closet carry low stock thresholds that open a requisition before a site runs out. No more discovering an empty shelf mid-shift.
Read our story- Complete visibility into all assets
- Automated maintenance reminders
- Low stock alerts before a shelf runs empty
- QR codes for instant asset lookup
- Track depreciation automatically
- Multi-location inventory control
Sources
- Depreciation is an annual tax deduction that recovers the cost of business property, so each asset record needs its purchase date and cost. IRS, Publication 946
- The IRS says to keep records relating to property until the period of limitations expires for the year you dispose of it. IRS, How long should I keep records?
Asset & Inventory FAQ
MAFM.AI provides location-based asset tracking with support for building, floor, and area hierarchies. Each asset gets a unique QR code for instant mobile lookup. The system supports parent/child asset relationships and tracks the full lifecycle from acquisition to disposal.
Want to know where everything is?
See assets, stockrooms, and purchase orders tracked the way a working facilities crew uses them.